GRANTS ACCOUNTANT

Company: IRCO
Location: Portland
Posted on: November 20, 2024

Job Description:

Job Type

Full-time

Description

POSITION: Grants Accountant

JOB CLASS/GRADE: Coordinator 1/Specialist 2; Grade 7

WAGE: Starting at $52,488 per year based on experience

FLSA; EEO; WC: Non-Exempt; Professional; 8864

LOCATIONS: IRCO Main Office, 10301 NE Glisan St Portland OR 97220, Hybrid schedule

FTE; FT/PT; STATUS : 1.0 FTE; Full-Time with Benefits; Regular

NUMBER OF POSITIONS: (1)

APPLY AT: www.irco.org

STATUS: Full-Time with Benefits

PROGRAM(S): Administration

SECTOR: Finance

This job announcement is intended to describe the general nature and level of work being performed in this job. This is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.

Program Summary
Presently, IRCO maintains approximately 350 program grants. The Grants Accountant is assigned a portfolio of grants and prepares billings and reconciliations for them. The accountant also plays a key role communicating progress and variances with budget analysts and program managers.

Position Summary
The position performs financial analysis and provides back-up for other accountants during peak workload periods. This position accurately maintains records associated with the work and provides detailed information for external and internal stakeholders.

The successful Grants Accountant will be detail-oriented, communicative, highly interculturally competent and enjoy contributing to a healthy workplace culture for all employees in support of IRCO's mission.

Essential Functions

• Prepare invoices and reports as directed by funder requirements and/or GAAP standards
• Reconcile balances for accounts receivable, aging and collection reports
• Respond to funder requests for supporting documents
• Maintain communication with program managers regarding outstanding receivables
• Monitor accounts receivables variances in collaboration with budget analysts and program management
• Prepare reports as requested for fundraising events and other activities
• Proactively send out emails to clients about outstanding balances
• Ensure we have accurate records and resolve any account discrepancies in a timely manner
• Other tasks within the accounting team as needed Secondary Functions
  • Ability to meet multiple, including conflicting deadlines
  • Strong analytical and decision-making abilities for related job functions
  • Ability to deal with distressed and demanding clients and employees in an effective manner
  • Ability to maintain a high level of confidentiality
  • Ability to communicate with a variety of personality types and levels of the organization as well as with people outside of the organization
  • Ability to work flexible hours to meet the availability of clients
  • This position works under the guidance of the Lead Grants Accountant
  • This position does not supervise any employees. It will however be asked on occasion to train, orient, and direct the work of new employees of IRCO Requirements
    
    Education & Experience
    
    MINIMUM JOB SPECIFIC QUALIFICATIONS:
    • Associates or equivalent degree in Accounting, Business or similar combination of education and experience
    • Two years' experience in accounting, preferably in a nonprofit organization
    • Knowledge of the principles and practices of GAAP accounting
    • Excellent organizational and time management skills
    • Must be proficient in the English language
    • Oral and written communication skills commensurate with the needs of the position
    • Experience/proficient in MIP, Microsoft Office, Microsoft Excel, and a variety of software packages
    • Intercultural competence; demonstrated skill in understanding cultural differences
    • Experience using standard office equipment and 10-key calculator
    • Successful experience in accounting, with integrated computerized accounting systems
    • Experience and knowledge of State and Federal regulations and related laws PREFERRED QUALIFICATIONS:
      
      Experience in Accounting and/or Accounts Receivable experience
      
      Knowledge of the principles and practices of fund accounting
      
      Knowledge of general ledger accounting
      
      Knowledge of automated accounting systems and computer processes and capabilities to assemble, review, and maintain complex accounting, budget, or fiscal transactions
      
      Strong computer skills including proficiency in the use of financial software (MIP preferred), Excel and related software applications
      
      Strong communication skills in a multilingual, multicultural organization
      
      Strong ability to work with multi-cultural staff in a team setting
      
      Ability to analyze and prepare complex and detailed financial records
      
      Ability to reconcile and reconstruct incomplete accounting information and conduct extensive searches for required information
      
      Ability to use nonstandard procedures and techniques to resolve unusual problems or address management requirements
      
      Ability to use initiative and judgment in completing tasks and responsibilities
      
      Ability to courteously meet and deal effectively with other employees, agency representatives, vendors, contractors, the public, and others
      
      Ability to function in a positive manner in a demanding work environment, to demonstrate a high degree of flexibility, to respond to priorities and schedules that change frequently, and to meet commitments
      
      Physical, Mental, & Environmental Requirements
      • Hybrid setting job
      • Positions require some analysis of problems or Decision-making ability
      • Work under close supervision
      • Well protected environment with minimal hazards or obstacles
      • Stable work schedule with no fluctuations Supervisory Responsibilities
        
        Positions at this level are not responsible for any supervisory functions, or responsibilities, but may occasionally be asked to orient and/or train new employees or volunteers.
        
        What We Offer
        
        IRCO is a very employee-friendly workplace and offers great benefit package to our staff:
        • Many flexible working arrangements and schedule
        • Amazing opportunity to work with people who come from all over the world
        • Work that helps your community
        • 3 to 6 weeks of PTO per year
        • 401k match of over 100% on first 5%, immediate vesting
        • 3% match for student loans or college savings
        • 12 Paid Holidays and 1 Floating Holiday
        • Medical & Dental insurance options with 90% coverage for employee AND Families, no deductibles
        • Employer Paid Life, Short term, and Long-term Disability Insurance
        • Flexible spending account
          Required Engagement
          
          Engage fully in DEIB training, recommended professional development, as well as other assigned or required training activities. This engagement can also include participation in optional activities that embrace IRCO values and DEIB initiatives, such as active membership in an affinity group and/or joining a strategic plan workgroup.
          
          How To Apply
          
        • Complete the IRCO application in our Careers Portal: IRCO Application for Employment.
        • Upload your resume and cover letter addressing your qualifications for this position IRCO Careers .
        • For questions about this position, please email jobs@irco.org
          Please note that physical applications are accessible from IRCO's main office, 10301 NE Glisan, Portland, OR 97220. Due to the high volume of applications received, we will not be able to contact applicants or return calls regarding applications. Complete applications should include a cover letter, resume, and IRCO application.
          
          IRCO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any characteristics protected by law. We will make reasonable accommodations to meet our obligations under the Americans with Disabilities Act (ADA) and state disability laws.
          
          Salary Description
          
          Starting at $52,488 per year based on experience

Keywords: IRCO, Gresham , GRANTS ACCOUNTANT, Accounting, Auditing , Portland, Oregon